IVI Volunteer Application Process

Ready to become a global volunteer with Involvement Volunteers International?  It’s really easy!  Just follow the instructions on the Apply Online page.   Here is an overview;

Option 1 – Pre-approval / Pay Deposit

Depending on the project application criteria, start date and satisfactory application details, you may be eligible for instant pre-approval.  This provides you piece of mind that your application is successful so you can start planning your trip straight away!   Simply follow the instructions on the application form.  Here’s an overview of the process

  • Add Project/s to Cart
  • Submit Application
  • Obtain Instant pre-approval (depending on project)
  • Pay 20% Deposit
  • Obtain Confirmation Invoice (24-48 hours later)
  • Pay remainder (30 days prior to departure)
  • Obtain project welcome pack and related material
  • Talk to your dedicated volunteer manager anytime during the process!

Here is a more detailed summary of the process;

  1. Add a project to your cart from any country or project page.  Selecting ‘add to cart’ will take you to the online application page
  2. From the online application page, you’re provided 3 options:
    a) Make a booking / Pay Deposit
    b) Submit an application
    c) Submit a quick inquiry
  3. Choose option ‘Make a booking / Pay Deposit’
  4. Ensure your chosen project is in your cart (bottom of page)
  5. Select whether you already have an approved application.  If yes, you can proceed straight to checkout.  If not, than select ‘Next’ and;
  6. Submit an online application.   Enter all the info such as name, date of birth, photo, contact details, emergency contact details, chosen project/s, start dates, cover letter and resume, then select ‘Next’
  7. On the next screen you’ll receive either of the following responses:
    a) ‘Congratulations you’re pre-approved’ OR
    b) ‘Thanks for submitting your application, we’ll respond within 24-48 hours’.
  8. If you receive the ‘thanks for submitting your application’ response, this means your application requires further review.   We’ll be in contact with you shortly.
    If you receive the ‘Congratulations you’re pre-approved, than you can simply select ‘Complete’
  9. You’ll then be taken to the checkout page where you can review the booking details and re-enter your name and email address.
  10. There are 2 options to pay your deposit;
    a) Paypal (default payment method).  After selecting ‘place order’ you’ll be re-directed to the secure paypal payment page where you can pay using your credit card or paypal account.  Please note a surcharge of 1% applies.
    b) Bank transfer.   After selecting ‘place order’ you’ll be taken to a confirmation page which includes the IVI bank account details to make payment.
  11. Upon paypal deposit payment, you’ll receive an email receipt.
    NOTE: Although you are pre-approved, the specific placement is not yet guaranteed until you receive the final confirmation invoice.
  12. Within 24-48 hours later, you’ll receive a confirmation invoice via email outlining your confirmed placement details and final payment due date.  The invoice will include instructions on how to pay the balance via paypal.
  13. After final payment is made, your volunteer manager will send your Country Welcome Pack which includes all the placement details including addresses, contact info, project details, local customs, dress code and much more!
    Note: At any time during this process you can contact your volunteer manager with any questions, clarifications or concerns…. In the rare case that your pre-approved application results in an unsuccessful booking we will offer an alternative program.  If the alternative program is not satisfactory, you may be entitled to a refund of your deposit.

 

 

 

 

 

 

 

 

 

 

 

Option 2 – Application Process

Some volunteers may wish to engage with a volunteer manager directly via phone or email before making a booking and some projects require further assessment before pre-approval can be provided (eg. Specialty placements).  In these cases, the standard application process exists. Simply follow the instructions on the application form.  Here’s an overview of the process

  • Submit Application
  • Receive placement approval details 24-48 hours later from your dedicated volunteer manager
  • Pay deposit (details provided in above correspondence) 
  • Confirmation Invoice received (24-48 hours later)
  • Pay remainder (30 days prior to departure)
  • Obtain project welcome pack and related material
  • Talk to your dedicated volunteer manager anytime during the process!

Here is a more detailed summary of the process;

  1. From the online application page, you’re provided 3 options:
    a) Make a booking / Pay Deposit
    b) Submit an application
    c) Submit a quick inquiry
  2. Choose option ‘Submit an application’ and select Next.
  3. Submit an online application.   Enter all the info such as name, date of birth, photo, contact details, emergency contact details, chosen project/s, start dates, cover letter and resume, then select ‘Next’
  4. On the next screen you’ll receive
    ‘Thanks for submitting your application, we’ll respond within 24-48 hours’.  Please make sure you select Complete.
  5. Your IVI volunteer manager will liaise with our international contacts to obtain confirmation from the relevant placement hosts.  We may share your resume and/or cover letter with the hosts to ensure suitability to the placement.  This can take between 1-3 days depending on the location!
  6. If successful, you’ll receive an approval email normally within 24-48 hours.  The email will include instructions for paying your deposit to secure the booking.
  7. A non refundable deposit of USD $275 per person is due.  After making payment via paypal, you’ll receive a payment receipt via email.
  8. Within 24-48 hours later, you’ll receive a confirmation invoice via email outlining your confirmed placement details and final payment due date.  The invoice will include instructions on how to pay the balance via paypal which is due 30 days prior to departure.
  9. After final payment is made, your volunteer manager will send your Country Welcome Pack which includes all the placement details including addresses, contact info, project details, local customs, dress code and much more!
    Note: At any time during this process you can contact us with any questions, clarifications or concerns….

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


*Don’t forget to organize any tourist visas required for entry into destination countries!

*Travel Insurance is a necessity for volunteering with IVI.  This is covered in the Terms & Conditions upon submitting your payment.